This chart shows a more complete list of features TIMESHEET.BX v2 has to offer. Click on any subject in the list below to discover the detailed features of the application.
Interface, access and security
Web access through any web browser (Internet Explorer or Firefox).
User authentication can be integrated to the network domain logins (Active Directory).
Traditional username and password authentication.
Fully multilingual interface support.
AJAX technology is used to improve user accessibility and input speed.
Employees' roles are integrated with the ones defined within the HR system (no configuration duplication).
Employees' supervisor and managers have a dashboard view of all the pertinent documents and information. Users can also search and filter the view in respect to multiple criteria.
Time entry
Weekly timesheet entry.
Daily time entry.
Auto-complete and entry suggestions are done in real-time upon character input.
Weekly and daily comments and billable notes.
A blank or a copy of an existing timesheet can be created.
Project and activity entry can be associated to specific schedules (Day, Night, Evening, Week-end, etc...)
Activities are filtered according to the selected project.
Vacation time, holiday time, sick time and unlimited additional time bank support.
Specific group of employees can have specific validation rules: the initial balance, the minimum balance, the maximum balance, etc...
Allows batch balance adjustments or balance transfer for specific employees or a group of employees.
Time banks access can be given to specific employees and group of employees.
A per-line total is displayed real-time during entry.
A per-day total is displayed real-time during entry.
Expense entry
A blank or a copy of an existing expense report can be created.
Auto-complete and entry suggestions are done in real-time upon character input.
Unlimited expense report number can be created within the same input period.
Multi-currency support within the same expense report.
Per-currency summary details.
Notes and comments can be added to every expense entry.
Supports fixed and variable expense unit cost.
Payroll
Specific payroll working hours rules can be applied to specific employees and group of employees.
Overtime is adjusted in real-time according to the adjustment factor applied to the working interval concerned.
The summary is updated in real-time during entry.
Real-time conversion of the working hours in respect to the various adjustment factors of payable hours.
The working hours calculation is in respect to organization configured rules.
Project time and expense tracking
Day-to-day billing support.
Fixed and variable period billing support.
Configurable export format.
Projects, activities, time banks and expense tracking capabilities.
Approval
Supervisor and managers can search and filter the document view by period and date, status, employee, etc... This search and filter panel is a powerful feature of the manager's dashboard that improves his productivity.
Supervisor can view his/her employee's timesheets and expense reports at any status with a powerful search criteria entry pane.
The project manager can consult and view the various timesheets and expense reports containing entries related to his/her projects.
Approval can be applied to the whole timesheet and expense report.
Approval can be applied to the entries related only to the project manager's projects.
Approval can be applied in a matrix model organization : Supervisors and project managers.
Delegations
An employee can delegate his entry permission to any other TIMESHEET.BX v2 user.
Every user can view and modify his delegations through the delegations' dashboard.
A supervisor and manager can delegate his power of approval to any other TIMESHEET.BX v2 user.
A delegation can be defined within a time interval or be permanent.
Reporting
A dedicated reports dashboard is accessible for all users in respect to their access permissions.
Advanced search and filter criteria are available for every grid across the application, thus allowing ad-hoc reporting for all users.
Customized reports can be provided.
Detailed time banks (Vacations, Holidays, Sick Time, etc...) transaction report.
Time banks (Vacations, Holidays, Sick Time, etc...) balance report.
Project and activities assigned time report per project and per employee.
Reports can be exported in various standard formats.
Integration
TIMESHEET.BX V2 can be integrated with any existing ERP (Financial, HR, Payroll, Project) or internal in-house system available across the organization.
Microsoft Dynamics GP (8,9 and 10) real-time integration (no batch import or duplicate configurations).
HR employee's information integration.
Project accounting and assignation integration : Project and activities are defined within the project management system.
User role management can be done through Dynamics Great Plains. It is not necessary to create any users in TIMESHEET.BX v2 since they are synched automatically.
User authentication can be connected to network domain logins (Active Directory).
The user/employee link is made between the user's network account (Active Directory) and the employee account in Dynamics GP or TIMESHEET.BX v2 and the employee.
Non network domain users (Active Directory), may connect to TIMESHEET.BX v2 with a traditional employee login and password account connecter to the Dynamics GP employee card.
Specific access, role, and security configuration can be made within the TIMESHEET.BX v2 administrative tab.
Access to the application can be made worldwide accessible through a secure connection.
USER INTERFACE
The web interface is compatible with Internet Explorer 6 SP2 browser and above and Firefox 2.0 browser and above.
User can always view and consult his documents (timesheets and expense reports) via the dashboard whatever their status and state.
AJAX technology is used to improve user accessibility and input speed.
User interface is fully multilingual and currently available in French and in English.
Supervisors and managers have a dashboard that allows them to access their employees? timesheets and expense reports.
ACTIVITIES PROJECTS (ASSIGNATION)
Projects and activities can be defined in Dynamics GP Project Accounting module.
Project access is real-time linked with the same assignation made in Dynamics GP.
Projects and activities entry is a real-time assisted search in an efficient and suitable manner for a large volume of projects and activities.
USER DASHBOARD
User dashboard allows an easy access and speed viewing of the documents and their status.
Employees can easily access the history of submitted timesheets and expense reports.
Employees can search and filter documents and view by period, date, status, supervisor, etc... This search and filter panel is a powerful feature of the user's dashboard that improves his/her productivity.
SUPERVISOR AND MANAGER DASHBOARD
Employee with supervisor's role has access to a supervisor dashboard loading every timesheet and expenses waiting for approval.
Supervisor dashboard can show history of approved timesheet and expenses.
If the employee is self supervised, his/her documents can be automatically approved.
Supervisor can view his/her employee's timesheets and expense reports at any status.
The project manager can consult and view the various timesheets and expense reports containing entries related to his/her projects.
Supervisor and managers can search and filter the document view by period and date, status, employee, etc... This search and filter panel is a powerful feature of the manager's dashboard that improves his productivity.
CREATE A TIMESHEET
A blank timesheet can be created.
A copy of any timesheet can be created.
A copy including the entered hours within a timesheet can be made.
The validation of only one timesheet per period is applied.
TIME BANKS
Time banks allow the application to extend and enrich any Dynamics GP paycode by allowing to apply specific entry rules including the permission to withdraw, to insert, to withdraw in an over time context etc...
Time banks can optionally be related to Dynamics GP's timebanks.
Supports an unlimited number of time banks.
Time banks can also be attached to GP Project Accounting activities (cost categories).
Allows batch balance adjustments or balance transfer for specific employees or a group of employees.
Employees can access at any time their time banks balances and detailed time banks transactions.
Time banks access can be given to specific employees and group of employees.
Specific group of employees can have specific validation rules: the initial balance, the minimum balance, the maximum balance, etc...
TIMESHEET ENTRY
Applied periods can be entered through a calendar.
Project and activity entry is adapted and optimized for a large number of projects and activities.
Autocomplete and entry suggestions are done in real-time upon character input.
Activities are filtered according to the selected project.
Multiple projects and activities can be simultaneously entered for a faster timesheet entry.
Project and activity entry can be associated to specific schedule (Day, Night, Evening, Week-end, etc...) .
Every work schedule can be associated to a time adjustment factor allowing converting working hours into payable hours.
Entry is assisted with a real-time autocomplete input proposal.
Global notes can be entered for the complete timesheet.
Notes can be entered for every timesheet line: Project, activity, schedule and day.
A timesheet can be saved during entry, before submitting it for approval.
BONUSES
Bonuses offer the flexibility of linking any pay code with any unit and present it within an employee's timesheet.
Bonuses access list can be applied to a specific employee or group of employees.
APPLIED PAYROLL RULES
Specific payroll working hours rules can be applied to specific employees and group of employees.
Working hours rules can be defined as working hours intervals ( For example, regular working hours are between 0 and 35h per week and overtime starts above 35h).
WORKING HOURS AND PAYABLE HOURS
The application can be configured to display working hours or payable hours.
Real-time conversion of the working hours in respect to the various adjustment factors of payable hours.
Overtime is adjusted in real-time according to the adjustment factor applied to the working interval concerned.
The summary is updated in real-time during entry.
WIRKING HOURS CALCULATIONS
A per-line total is displayed real-time during entry.
A per-day total is displayed real-time during entry.
The working hours calculation is in respect to organization configured rules.
A summary of the calculations displays: the working hours distribution, payable hours and working hours, bonuses, withdrawn time bank hours, total hours to be paid, etc...
EXPENSE REPORT CREATION
A blank expense report can be created.
Any existing expense report can be copied.
Unlimited expense report number can be created within the same input period.
A maximum delay of expense entry can be configured.
Multi-currency support within the same expense report.
EXPENSE ENTRY
Every expense is associated to an expense date.
Expenses are associated to projects coming from Microsoft Dynamics GP Project Accounting.
Quantity and unit cost can be entered.
Multi-Currency support.
Per currency summary details.
Notes and comments can be added to every expense entry.
Supports fixed and variable expense unit cost.
DELEGATIONS
An employee can delegate his entry permission to any other TIMESHEET.BX v2 user.
Every user can view and modify his delegations through the delegations' dashboard.
A supervisor and manager can delegate his power of approval to any other TIMESHEET.BX v2 user.
A delegation can be defined within a time interval or be permanent.
VARIOUS TOOLS
Batch adjustment tools: Adjust time bank balances, adjust bonuses, adjust entered hours etc...
Real-time employee and user synchronization and creation.
Automated working applied rules to employees and group of employees.
REPORTS
A dedicated reports dashboard is accessible for all users in respect to their access permissions.
Customized reports can be provided.
Detailed time banks transaction report.
Time banks balance report.
Project and activities assigned time report.
Reports can be exported in various standard formats.
